(1) The Executive Dean of the relevant Faculty shall appoint from time to time a suitable person (hereinafter referred to as the "Electoral Officer") to have the management and supervision of all elections of: (2) The Electoral Officer shall not during the period of their appointment as such be eligible to stand for election to the relevant Faculty Board. (3) The electorate for an election of Academic Staff members referred to in clause (1)(a) shall consist of all continuing and fixed term full-time and part-time academic staff employed at Level D and E in the Faculty for which elections are taking place. (4) The electorate for an election of Academic Staff members referred to in clause (1)(b) shall consist of all continuing and fixed term full-time and part-time academic staff employed at Levels A to C in the Faculty for which elections are taking place. (5) When a vacancy occurs for a position on a Faculty Board requiring it to be filled by election pursuant to clauses (4)(e) and (4)(f) of Statute 2.6 - Governing Bodies: The Faculties, the Electoral Officer shall: (6) Nominations: (7) If the number of qualified persons nominated (less any who withdraw or cease to be qualified) does not exceed the number of vacancies: (8) If the number of qualified persons nominated exceeds the number of vacancies, the Electoral Officer shall conduct a ballot. If, before the beginning of the Election Period, a person so nominated withdraws their nomination or ceases to be qualified then in either case the Electoral Officer shall remove the name of that person from the ballot. (9) The Electoral Officer shall issue a Notice of Election in the form or to the effect of Schedule B: Notice of Election not less than two (2) weeks before the last day of the Election Period or such longer period as determined by the Electoral Officer (stated in AEST or AEDT). (10) Any Election Notice required by this Statute shall be issued: (11) The voting system will be full preferential and voting will be conducted on an anonymous basis. (12) A ballot paper shall be in the form or to the effect of Schedule C: Ballot Paper with the names of candidates listed in alphabetical order by last name. (13) The Election Notice may include a biographical statement (candidate statement) of not more than 250 words for each candidate. (14) A candidate may provide a suitable photograph to accompany their candidate statement. (15) The election may be conducted electronically or using ballot papers. (16) If the election is conducted using ballot papers, the election period referred to in clause (5) will be the date specified for the receipt of the ballot papers. (17) Subject to clause (18), no vote cast after the Election Period shall be examined or counted. (18) Should any two of the Chancellor, the Pro-Chancellor, the Vice-Chancellor and President or the Electoral Officer form the opinion in respect of a particular election that the operation of any Section of this Statute has been affected by any strike, lockout or similar action, they may direct that votes cast up to a time nominated by them, being no more than seven (7) days after the Election Period, may be examined and counted in the election. (19) The manner of counting the votes shall be as follows: (20) In the event that the foregoing counting of votes shall fail to result in the election of a candidate, the Executive Dean of the relevant Faculty shall at their sole discretion select one among the tied candidates and the person so selected shall be deemed to have been elected under this Statute. (21) The Electoral Officer shall declare the result of the election to the relevant electorate once the result of the ballot is determined. (22) When a casual vacancy occurs in respect of elected positions on a Faculty Board, the following process is to be followed:Statute 8.2 - Elections to Faculty Boards
Election Procedures
Elections (ballots)
ORIGINATED BY SENATE RESOLUTION:
91/83
DATED:
29-30 October 1991
AMENDMENT NO:
7
SENATE RESOLUTION:
S 2023/038
DATED:
2 November 2023
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and the person so appointed shall to that end have and exercise all the powers and duties of a returning officer.