(1) The Secretary shall have the management and supervision of all elections to the Senate (other than pursuant to Clauses 13.2(f) and 13.2(g) of the Constitution) and shall to that end have and exercise all the powers and duties of a returning officer. (2) Elected staff and student Senators must attest to their statutory fitness and propriety to act as a Director of ACU, including for TEQSA, the ACNC and other legislative bodies, as a precondition for assumption of office. (3) The electorate for an election of a Senator pursuant to Clauses 13.2(h) of the Constitution shall consist of continuing and fixed term full-time and part-time members of the academic staff of the University as defined in clause 32.1 of the Constitution (Academic Staff Electorate). (4) The electorate for an election of a Senator pursuant to Clauses 13.2(i) of the Constitution shall consist of continuing and fixed term full-time and part-time members of the professional staff of the University as defined in clause 32.1 of the Constitution (Professional Staff Electorate). (5) All Students currently enrolled in and currently undertaking at least one (1) unit in an award course of study or who are actively enrolled in a Higher Degree by Research at ACU, are eligible to nominate for office and to vote for the position of Student member of Senate (Student Electorate). (6) A Student who is also a fixed term or continuing employee of the University is precluded from holding a position on Senate. A Student who is an employee of the University on a casual contract is not precluded from holding a position on Senate. (7) An elected student must remain enrolled in an award course at the University for the entirety of the term of office for the position to which they have been elected. A student who ceases to be enrolled (whether through withdrawal from studies, qualifying to graduate or due to any other cause) is no longer eligible to serve as Student member of Senate. (8) The call for nominations for the position of Student Member of Senate shall occur no later than Week 12, Semester 2 in each year. (9) Campaigning for the position of Student Member of Senate shall be in accordance with any Campaign Guidelines (as issued from time to time) and in compliance with relevant University policies including those in relation to conduct and discipline. (10) Any Student elected as a member of Senate cannot concurrently hold any position as an Office Bearer in any recognised Campus Student Association for any Campus of the University, nor can the Student elected as a member of Senate be elected to or assume the role of the President of the ACU National Student Association (ACUNSA). (11) Any Student elected as a member of Senate pursuant to clause 13.2(j) of the Constitution and this Statute 8 who retires at the end of a calendar year in accordance with clause 13.7(a) of the Constitution is eligible for re-election for one further term of office of one (1) year in accordance with clause 13.7(b) of the Constitution. (12) When a vacancy (other than a casual vacancy) occurs in a position on the Senate requiring to be filled by election pursuant to Clauses 13.2(h), 13.2(i) and 13.2(j) of the Constitution, the Secretary shall:- (13) Nominations: (14) If the number of qualified persons nominated (less any who withdraw or cease to be qualified) does not exceed the number of vacancies, the Secretary shall declare those persons duly elected. (15) If the number of qualified persons nominated exceeds the number of vacancies, the Secretary shall conduct a ballot. If, before the beginning of the Election Period, a person so nominated withdraws their nomination or ceases to be qualified then in either case the Secretary shall remove the name of that person from the ballot. (16) The Secretary shall issue a Notice of Election in the form or to the effect of Schedule B: Notice of Election not less than two (2) weeks before the last day of the Election Period or such longer period as determined by the Secretary (stated in AEST or AEDT). (17) Any Election Notice required by this Statute shall be issued: (18) The voting system will be full preferential and voting will be conducted on an anonymous basis. (19) A ballot paper shall be in the form or to the effect of Schedule C: Ballot Paper, with the names of candidates listed in alphabetical order by last name. (20) The Election Notice will include a biographical statement (candidate statement) of not more than 250 words for each candidate. (21) A candidate may provide a suitable photograph to accompany their candidate statement. (22) The election may be conducted electronically or using ballot papers. (23) If the election is conducted using ballot papers, the election period referred to in clause (11) will be the date specified for the receipt of the ballot papers. (24) Subject to clause (24), no vote cast after the Election Period shall be examined or counted. (25) Should any two of the Chancellor, the Pro-Chancellor, the Vice-Chancellor and President or the Secretary form the opinion in respect of a particular election that the operation of any Section of this Statute has been affected by any strike, lockout or similar action, they may direct that votes cast up to a time nominated by them, being no more than seven (7) days after the Election Period, may be examined and counted in the election. (26) The manner of counting the votes shall be as follows: (27) The Secretary shall declare the result of the election to the relevant electorate once the result of the ballot is determined.Statute 8.1 - Elections to the Senate
Election of Staff Members of Senate
Election of Student Member of Senate
Election Procedures
Elections (ballots)
ORIGINATED BY SENATE RESOLUTION:
91/83
DATED:
29-30 October 1991
AMENDMENT NO:
14
SENATE RESOLUTION:
S 2024/113
DATED:
29 August 2024
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