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Approved Business Systems Guideline

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Section 1 - Background

(1) This document describes the currently approved business systems at ACU.

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Section 2 - Purpose

(2) The key purpose of this document is to define the currently approved business systems used to capture, manage and store business records at ACU. This document will be updated as old business systems are no longer used or replaced and new business systems become available.

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Section 3 - ACU Approved Business Systems

(3) The currently approved ACU business systems are listed in the table below:

Approved Business System Record Type Business System Owner
Alma Library Management System. This includes the Primo sub-module for bibliography. Chief People Officer
AskACU Student inquiries Academic Registrar and Director, Student Administration
Aurion People and Capability and payroll Chief People Officer
Banner and Banner Document Management System Student records Academic Registrar and Director, Student Administration
Canvas Student learning management Director, Centre for Education and Innovation
Curriculum Management Approval System (CMAS) Management of course approval processes Academic Registrar and Director, Student Administration
Chemwatch Chemical registers and WHS risk assessments for hazardous chemicals National Manager, Safety and Wellbeing
DataHub Centralised collections of ACU data from multiple sources within the University represented in the form of dashboards and reports Director, Data Analytics and Strategic Insights
DocuSign Legal agreements and invoices General Counsel
FlexiPurchase Credit card transactions Chief Financial Officer
HPE Content Manager (default electronic document record management system) Mixed business records Director, Legal, Assurance and Governance
inMailX Email integration application for Micro Focus Content Manager and SharePoint Online Director, Legal, Assurance and Governance
InPlace Student placements, including records for working with children clearance Director, Centre for Education and Innovation
IPScape Incoming phone calls via the ServiceNow platform Director, Legal, Assurance and Governance
LEX Legal matter management system General Counsel
Macquarie Lease Portal ACU leased assets Chief Financial Officer
Orion Research management Academic Registrar and Director, Student Administration
PageUp Recruitment records Chief People Officer
Riskware WHS management system National Manager, Safety and Wellbeing
ServiceNow Staff and student inquiries (ServiceCentral and AskACU) Director, Legal, Assurance and Governance
Serko Travel Booking System Staff travel profiles and transactions Chief Financial Officer
SharePoint Online Mixed business records Chief Information and Digital Officer
StarRez Student accommodation records Director, Student Experience
TechOne Financial administration Chief Financial Officer
Uber for Business Staff ride share administration and charges Chief Financial Officer
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Section 4 - Review

(4) Unless otherwise indicated, this Guideline will still apply beyond the review date.