(1) This Procedure is governed by the Student Academic Integrity and Misconduct Policy. (2) The Academic Integrity Team based in the Centre for Education and Innovation will: (3) Academic Integrity Officer (AIO)(s) will be appointed to investigate and determine allegations of academic misconduct. The AIO will be: (4) A Faculty Academic Misconduct Committee will be constituted to determine allegations of serious academic misconduct. The Committee: (5) A quorum of a Faculty Academic Misconduct Committee is all three members. (6) The Academic Registrar will determine allegations of suspected fraudulent documentation submitted for the purpose of receiving an academic advantage under the Dealing with Instances of Fraudulent Information Policy. (7) Authority may be exercised by a person(s) designated by the relevant responsible officer to act on their behalf for the purpose of this Procedure. (8) The University may use tools to assist in identifying cases of academic misconduct. Students will be notified in the unit outline or the learning management system where those tools will be used. (9) In any discussions or interviews in which a student participates during any process under the Student Academic Integrity and Misconduct Policy or this Procedure, the student may be accompanied by one support person, other than a person with a qualification in law. A support person: (10) When conducting any interview, the AIO should provide the student with the name and position of any accompanying staff member in accordance with clause (31). (11) In any case in which a responsible officer has any verbal communication with a student regarding a matter arising under the Student Academic Integrity and Misconduct Policy and/or this Procedure, that officer will make a written note of such communication and retain it within a secure file. (12) A student may seek confidential, independent advice from the Student Advocacy Service at any stage. (13) Unless there is an existing legal instrument in place, a student may not authorise a third party to act on their behalf where the decision maker is of the view that the matter cannot be investigated and determined without the direct involvement of the student concerned. (14) Where a student provides evidence that they do not have the capacity to participate and the decision maker is unable to proceed under clause (13), proceedings under this Policy will be suspended and the matter will be: (15) The detection of possible academic misconduct should occur normally no longer than three weeks from the due date of the affected submission and where possible before the next assignment is due. (16) Where any member of staff, other than a Lecturer in Charge, detects or is made aware of possible academic misconduct, the staff member or the Coordinator, Examinations and Results will report the matter to the Lecturer in Charge of the unit. (17) Any member of staff who becomes aware of suspected fraudulent information submitted by a student for the purpose of receiving an academic advantage must bring the matter to the attention of the relevant Senior Officer in the Dealing with Instances of Fraudulent Information Policy. (18) A Lecturer in Charge must refer any report of academic misconduct from an anonymous or external party to the Academic Integrity Team. The preliminary analysis and decision to refer an anonymous and/or external report of academic misconduct for investigation will be made by the Academic Integrity Team in consultation with the Lecturer in Charge. A report will normally only be referred where sufficient information from the anonymous or external party has been provided which would allow an investigation to proceed. (19) The Lecturer in Charge must conduct a preliminary analysis of the possible academic misconduct within 5-working days of detecting or being made aware of the matter. The preliminary analysis will be undertaken by: (20) Following the preliminary analysis, the Lecturer in Charge will determine whether: (21) Where the Lecturer in Charge determines the student did not act inappropriately or dishonestly, and there is no evidence of poor academic practice, they should advise the staff member who detected the alleged academic misconduct, where relevant. (22) Where the Lecturer in Charge determines that the matter appears to meet the criteria for poor academic practice, they must provide summary details to the Academic Integrity Team the next working day which includes: (23) Where the Lecturer in Charge determines that there appears to be evidence of academic misconduct, they must provide all relevant materials to the Academic Integrity Team the next working day, which includes: (24) On receipt of a referral of poor academic practice from the Lecturer in Charge, the Academic Integrity Team will undertake an assessment of the student’s eligibility for a poor academic practice determination under clauses (43) and (44) and either: (25) The Academic Integrity Team will assign the allegation to an AIO to initiate an investigation. (26) The Academic Integrity Team will confirm whether the student is subject to any concurrent investigation(s) and provide advice to the investigating AIO(s) where allegations are similar and may impact penalty decisions, including any requirements for academic skills development. (27) The Academic Integrity Officer must, within 5 working days of receiving the allegation, advise the Academic Integrity Team whether: (28) Where the Academic Integrity Officer has decided that no further action will be taken under clause (27)a. the Academic Integrity Team will advise the Lecturer in Charge, the staff member who detected the alleged misconduct and other relevant officers. (29) Where the Academic Integrity Officer has decided that the student has engaged in poor academic practice under clause (27)b., action will be taken by the Lecturer in Charge and the Academic Integrity Team under clause (46). (30) Where the Academic Integrity Officer has decided that the allegation has substance under clause (27)c., the Academic Integrity Team must notify the student in writing of the nature of the allegation/s and provide the student with: (31) The Academic Integrity Team, on behalf of the Academic Integrity Officer will also: (32) Where an allegation of academic misconduct remains under investigation at the end of the relevant study period, the Academic Integrity Team will request that a Results Withheld (RW) grade be applied to the relevant unit by Examinations and Results. (33) The Academic Integrity Team must obtain information about any previous educational advice for poor academic practice or occurrences of academic misconduct from the student's personal file or the central register of academic misconduct with the exception of records from units undertaken in a sub-bachelor program which have not been recognised for credit in any higher level award. (34) The Academic Integrity Officer will notify the Academic Integrity Team of their decision under clause (35) within 10 working days from the receipt of a response from the student, or, if no response is received, the due date for a response from the student. (35) The Academic Integrity Officer may take one or more of the following actions: (36) In the event of an allegation of academic misconduct being referred by an Academic Integrity Officer, to a Faculty Academic Misconduct Committee, the Committee will: (37) The Faculty Academic Misconduct Committee will notify the Academic Integrity Team of their decision under clause (38) within 10 working days from the receipt of any additional information from the student either in writing or in person, or, if no response is received, the due date for a response from the student. (38) The Faculty Academic Misconduct Committee may take one or more of the following actions: (39) When deciding a penalty to be imposed under clauses (35) and (38), consideration will be given to: (40) The Academic Integrity Team will notify the student of the decision of the Academic Integrity Officer or Faculty Academic Misconduct Committee. (41) An Academic Integrity Officer or Faculty Academic Misconduct Committee may substitute another penalty where: (42) A student may not withdraw from a unit after census date to avoid an academic misconduct penalty which results in a fail grade for the unit. Where a student has withdrawn from the unit, their enrolment will be reinstated, and the penalty will be applied. (43) A student will only be eligible for a determination of poor academic practice where: (44) In addition to the requirements of clause (43), a student will be ineligible for a determination of poor academic practice where they have: (45) Where a student has contravened the expected academic standards in accordance with clause (16) of the Student Academic Integrity and Misconduct Policy, but is found to be ineligible for a determination of poor academic practice under clauses (43) and (44), the matter must proceed to an investigation of academic misconduct. (46) Where a determination of poor academic practice has been made: (47) Where a student refuses to participate in any academic skills development required under clause (46)c., the matter may be penalised as Academic Misconduct under clause (35)c. (48) Where a determination of poor academic practice is made, written educational advice should include advice that an investigation of further possible academic misconduct will take into consideration any previous educational advice. The educational advice letter should be: (49) Following determination of a case by an Academic Integrity Officer or Faculty Academic Misconduct Committee, the Academic Integrity Team will advise the student in writing of: (50) A copy of the advice to the student will be provided to all relevant officers which may include all or a combination of the: (51) Where a determination of poor academic practice has been made, the Academic Integrity Team will upload the receipt of educational advice on the student file. (52) In cases where there has been proven academic misconduct, the Academic Integrity Team will: (53) For related legislation, policies, procedures and guidelines and any supporting resources please refer to the Associated Information tabStudent Academic Misconduct Procedure
Section 1 - Governing Policy
Section 2 - Responsibility for Dealing with Student Academic Misconduct
Section 3 - Procedural Fairness
Top of PageSection 4 - Report of Suspected Academic Misconduct
Section 5 - Preliminary Analysis of Suspected Academic Misconduct
Top of PageSection 6 - Investigation of Suspected Academic Misconduct
Section 7 - Determination of an Allegation of Academic Misconduct
Section 8 - Determination of Poor Academic Practice
Top of PageSection 9 - Notification and Recording of Decisions
Top of PageSection 10 - Associated Information
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